Thank you for considering CGT Lettings
for the total management
of your property.
Established in 1987 and with offices in Cheltenham, Gloucester,
Quedgeley and Tewkesbury we have become the region’s letting
agent.
At CGT Lettings we believe in offering a straightforward, honest,
professional and competent service where the Landlord’s
interest is always of paramount importance.
We, at CGT Lettings, aim to take all the worry and concerns
away from you so that you are free to carry on with your busy
life.
Letting a property can seem a daunting and difficult project
and although there can be issues this is where a professional
and dedicated management company like CGT Lettings can help.
Our team of experienced, trained professionals have many, many
years of experience of the property market.
The information in this brochure does not aim to be totally
comprehensive. It is a guide to the range of services that we
offer. It will hopefully dispel any worries you may have. Should
you require clarification on any point please do not hesitate
to contact one of our fully trained staff or call in to see
us. You will be made very welcome.
How it all works
| 1. |
The first step is for your property
to be valued for the rental market. This involves one
of our managers visiting your property to view it. Advice
will be given on standards of presentation, quality of
fittings, range of appliances (i.e. dishwasher, washing
machine, etc), location and duration of letting. At this
time we will discuss with you, in detail, how we will
manage the letting of your property. If you have preferences
for the circumstances of the tenant or wish us to consider
any limitations e.g. non smoker, professional couple,
no pets etc. we will be happy to work within such parameters.
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| 2. |
Once a rental figure has been discussed
and agreed, and you have confirmed that CGT Lettings will
be managing the property, we shall require you to complete
our Landlords Information Booklet which will request information
such as your Bank details, your address, Insurer’s
details etc.
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| 3. |
We will then include details of your
property on our availability lists. This is circulated
weekly to businesses and government establishments in
the area and also distributed through our own mailing
list. Advertisements appear daily in the local press.
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| 4. |
Our established and well visited Internet
site promotes your property and improves communication,
particularly for landlords overseas. The site is updated
daily. www.cgtlettings.co.uk
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| 5. |
All prospective tenants will be accompanied
at all times when viewing your property.
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| 6. |
Once a prospective tenant has been
secured (subject to your approval) we will obtain references,
rental guarantee and on satisfactory receipt, the tenancy
will be agreed. |
ARLA
We are pleased to confirm our membership of the Association
of Residential Letting Agents (ARLA) who in guiding the Government
on current and future legislation keep us advised of any changes
in the industry. All money held by CGT Lettings is bonded under
the ARLA tenancy deposit scheme.
Advertising
We advertise every day in the local press. Available property
details are circulated through our mailing list and internet
sites, to business and government establishments. We will continue
to promote your property until let.
Viewings
A trained member of staff will accompany all prospective tenants
to your property.
References/Rent Guarantee
We take all steps possible to ensure the highest calibre of
tenant. We therefore employ a specialist company to obtain a
detailed financial profile, and we also seek confirmation of
employment, proof of residence and a Landlords reference (if
applicable). As a consequence of this process we are able to
offer a free 6 month rental guarantee which includes legal fees.
*
For Landlords who may require a more comprehensive policy, we
can arrange cover at a cost of 4% of the monthly rent.
*Conditions Apply
Inventory
Whether your property is to be let furnished or unfurnished
we will undertake a full and detailed inventory of your property.
The tenant is asked to check this within 7 days of moving in,
then to sign and return to us.
Deposits
Deposits (1 months rent plus £100 per person minimum)
A deposit will be held in a separate account to cover any dilapidations
and damages that may occur.
Services
Electric, Gas, Water and Council Tax become the responsibility
of the tenant. Prior to the tenant moving in we will take meter
readings. We then advise all relevant services of the change
to the account name. When a tenancy finishes we advise the relevant
utility companies of the end readings.
Tenancy Agreement
All tenancy agreements used by CGT Lettings are in accordance
with the 1988 Housing Act as amended in 1996. Additional clauses
may be added to protect certain wishes of the landlord. This
section is very detailed and if you would like to discuss specific
points please do not hesitate to contact the office.
Maintenance
We have a team of trained and trusted contractors who will undertake
to carry out repairs to your property. We recommend a repairs
allowance of £100 to deal with emergencies and minor problems.
It is very important that repairs and problems are attended
to quickly and efficiently. In the case of a serious problem
quotes would be obtained and forwarded to you for authorisation.
If you prefer us to use your own maintenance contractors we
will be happy to do so.
Safety
(Gas, electrical, furniture and furnishings)
We are able to advise on all legislation relating to safety
and we employ qualified contractors on your behalf to carry
out the necessary safety checks. If you would prefer us to use
your own contractors this can be arranged providing they are
suitably qualified.
Rent Collection
All rental monies are due on 1st of the month paid by Standing
Order from the tenant. Rental income will normally be credited
into your account around the 8th of each month.
CGT Lettings operates the BACS system (electronic payments)
thereby avoiding sending cheques by post. This system is simple,
straightforward and benefits you the client.
In the unlikely event of rent being overdue this will be dealt
with immediately and should it become necessary rental guarantees
effected and any legal action will be instigated with your approval.
Insurance
We can provide information on specialist insurance through HomeLet
which we have researched as an excellent product to meet your
needs.
Inspection Visits
We undertake to inspect your property after three months and
periodically thereafter throughout the tenancy with any recommendations.
You will be sent a written report after every inspection.
Technology
We have established an internet site for promotion of your property
and easier communication (particularly for overseas landlords).
It has been judged by tenants and landlords to be the best local
property website.
Training
It is essential to keep updated with legislation and regulations
imposed on landlords. We operate a training scheme in association
with ARLA for all members of staff, who regularly attend courses
to keep up to date with changes and to attain recognised professional
qualifications.
Finance and Tax Planning
UK rental income is subject to tax, whether the landlord lives
in this country or overseas. To assist landlords in completing
their tax returns, we can provide, for a small fee, an annual
summary of rental income and expenditure.
For overseas landlords, we request you apply for a CNR assessment
number. This enables us to pay rental income without making
any tax deduction.
Mortgages
It is important that all prospective Landlords obtain permission
from their lender prior to letting the property. It may be that
your bank or building society will wish to see the tenancy agreement
so please do not hesitate to ask them to contact us direct.
Market Appraisal
Our Office Manager or Lettings Manager will meet you at your
property to assess a current rental figure. As with any property,
presentation and the standard of fittings are all important,
especially when wishing to attract a good quality tenant who
will care for and appreciate your home as much as you do.
Fees
A commission of 12.5% plus VAT per month is deducted from the
gross rent. We charge a tenancy arrangement fee of £180
plus VAT for marketing (including all advertising), preparing
the lease, supplying a full detailed inventory and checking
the property out at the end of the tenancy. All fees are deducted
from rent, therefore no up front payment is required.
Discounts are available for Landlords with two or more properties
- please ask for details.
We also offer a let only option for Landlords who don’t
require the full management service. Our fee for this service
is the first months rent inclusive of VAT subject to a minimum
fee of £350.00.
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